AI features for your existing software
You do not need new software to use AI. Our AI integration work adds features such as search by meaning across your records, summaries of long documents, or an assistant inside the web application or portal you already run.
We review your current system and suggest where AI would help and where it would not. Each feature is tested on your real data before release, its monthly running cost is stated up front, and it is built into your system through its code or its APIs, so your team keeps working in the tool they know.
For example: a search box in your existing portal that finds records by meaning, and summarises long case notes.
An illustration of the kind of work we do, not a client project.
Your portal today
BeforeSame portal, with AI search
AfterSearch
overdue invoices from repeat customers
Inside the system your team already uses.
What AI integration includes
- Where AI would helpSearch across case notesFirstSummaries of long notesNextAssistant for customersLater
A review of where AI would help
Your system and workflows reviewed, with the features worth adding ranked.
- overdue invoices from repeat customersA retail shopInvoice overdue, third orderA cafeInvoice overdue, regular customerMatched by meaning, not exact words
The feature, built into your application
Search, summaries or an assistant added through your code or APIs.
- Test reportAll passedPasses on your real dataHandles empty and wrong inputMatches the agreed scope
Tests on your real data
Results checked on your own records before your team relies on them.
- Expected monthly running costAI model useMessaging and APIsHostingWritten into the handover
Running costs stated
The expected monthly cost of the AI models and services involved.
- Guide: AI search1How it works2What it will not do3Settings you can change4Monthly running cost
Documentation for your team
How the feature works, its limits and how to maintain it.
Want this for your business?
Tell us what you need. A founder reads every enquiry and replies with questions or a proposed scope.
Not sure yet? Start with a free 30-minute call
Talk it through with a founder first. No obligation.
Who it’s for
Businesses with their own web application or portal
A system your team or customers already use every day.
Software teams without AI experience in-house
An AI feature added alongside your developers, without hiring for it.
Product owners testing an AI idea
A feature tried on real data before you commit to it.
What you get at handover
Everything is handed over in your name, so you can run it, change it or move it to another team.
- The feature, merged into your codebase
- Test results on your real data
- Documentation of how it works and its limits
- The expected monthly running costs
- Settings your team can adjust
What we need from you
A project moves fastest when these are ready. We help you put together anything you do not have yet.
- 1Access to your code repository or APIs
- 2Sample data the feature will work on
- 3Agreement on which AI tools may see your data
- 4A developer or owner who knows the current system
How an engagement runs
- Scope document
Scope: customer portal
What we deliver
- Customer sign-in, with roles
- Order status page
- Invoice downloads
Not includedMobile appDone whenTested with your real ordersAgreed by you before the build starts
- This week’s buildReady to view
This week’s increment
Order status page
feat: order status page
test: status for each order type
docs: how statuses are calculated
Next increment: invoice downloads
- Review checkpointOur reviewer
- Checked against the scope
- Tests read and run
- Ready for you
Your approval
Approve milestoneRequest changes - Handover pack
Code repository
In your account
Credentials record
Transferred to you
Documentation
What was built and how
Runbook
Deploy, roll back, fix common problems
Maintenance available on a monthly plan
Scope: customer portal
What we deliver
- Customer sign-in, with roles
- Order status page
- Invoice downloads
Agreed by you before the build starts
What affects the cost
We quote after a scoping conversation, so there is no fixed price on the site. These are the factors that move the cost of this work up or down; the proposal states the scope, what is not included and the price.
Technologies we commonly use
- AI models chosen per task, including open-weight models
- Search by meaning across your records
- Python
- React and TypeScript
- Your existing APIs
- Cloud hosting in your own account
- The feature
- Search, summaries and assistants are different amounts of work.
- State of your system
- Clean APIs and documentation make integration quicker.
- Amount of data
- How many records or documents the feature has to cover.
- Accuracy needed
- Higher accuracy targets need more testing and tuning.
How we keep AI reliable
Every AI service follows the same five rules, on top of the review every project gets.
Real examples first
We collect real examples from your business, with the correct answers, before we build.
Tested against them
We test against those examples and show you the results.
A person approves
Anything that sends messages, moves money or changes records has a person approving it, unless you decide otherwise.
Running costs stated
You know the monthly running costs before handover.
A manual fallback
Every automation has a documented manual fallback.
Questions
No. We work with your existing system and add the feature through its code or its APIs.
We choose it with you, based on the task, your data rules and the running cost, and we only use AI tools you have agreed to.
We design them so the rest of the application is not affected, and test speed as well as accuracy before release.
Yes. We build the feature so the model behind it can be changed, which keeps you free to move to a better or cheaper option.
Related services
Tell us what you want to build.
Describe the work. We will scope it with you, or tell you plainly if it is not work we should take on.